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We do not insert anymore an offer or request without a complete product
information.
You can send complete files
and photos; if your
product requires special pages, we'll do it for free. If you have a web
site, please send it's address.
Don’t
forget an offer by Internet will have to be more professional and
precise that it would be done by
other ways, more traditional.
The professional visitors must immediately know they read an offer issued from another professional.
Offer
to sell
The
minimum rules and information are the following ones
1.1.
the name of the product: very precisely define the product by its name of use in
the international trade which can be different from the local name
Ex: the “bissap” in West Africa is in fact Hibiscus Sabdariffa
For the products such seafood and plants the best way is to send the scientific name in Latin who is used in all
countries.
For industrial products give all the precise characteristics of them.
Ex: ”we offer trucks, boats or computers” does not have any
sense
1.2.
the exact origin
1.2.1. Sometimes a product in not coming from the country exporting
it
1.2.2. For some products there are several qualities depending the areas
in the same country
Ex: for cashew nut or tea some
areas cashews are more required than others in a same country
1.3.
qualities and /or specifications
They are essential and imperative.
Ex: chemical composition of an vegetable oil, shea butter ...
Ex2: ingredients of any processed food product
Ex 3: Exact quality of agro-products
An offer offer of cocoa has no sense without all usual specifications in use in the
cocoa trade market such ''well fermented'' ...; idem for cashew nut with
''turn-over''... or grade for Arabic gum...
1.3.1. Precise the availability of analysis and source of it,
international standards certification...
1.4.
exact conditioning / packing
1.4.1. the exact packing EX: PP bag, carton with liner inside...
1.4.2. net weight
1.4.3. number of packing units per carton or pallet if any etc...
1.4.4. number of packing units per 20' and 40' container
1.5.
exact quantity available of the product if any limitation (Ex for agro-products)
1.5.1. periodicity of the offer if seasonal product
1.6. FOB time
delivery
1.6.1. minimum order; if it’
s a container of 20 or 40’ mention the weight
1.7.
exact unit FOB price (mention the port name); if it is EXW
mention it.
1.7.1 precise conditions of payment and the possibility or not of CIF
or CFR deliveries
1.7.1.1.Some buyers will ask for a Performance Bond; mention it only if you
offer this possibility
1.7.3 validity of the offer if you send prices
1.8
any other useful information the buyer has to know
Ex: If available
precise the conditions to
get samples
The
same information is requested for industrial products, machine plants
etc...
Request of product -
Request
of quote
For
a request to buy the
rules are the same ones than above.
1. Precise request:
- Quality and/or specifications
- Exact quantity
- Delivery time
- Port of delivery if CFR request...
- Any useful information the seller has to know once, before to quote
Ex: if you ask for a Performance Bond
Special procedure for commodities such rice
sugar and flour or cement...
see
1.1
Request of machine plant
No contact and no reply without a minimum prior information
see
2.
Target
price
It is useful to
mention your realistic target price..
This information
allows the supplier to know if he is in position to make an offer and
also to know you are a professional.
For some products a target price is now requested or we and the
suppliers will not reply: tomato paste, photocopy paper, tyres, small
orders of wheat flour or rice ...
3.It's highly recommended to confirm a request by fax on official
corporate letterhead.
Many suppliers require it.
4. Restrictions and conditions for some commodities and important
orders
Any quotation request for cereals, rice and wheat over 1000 MT, sugar,
cocoa beans, cotton seeds, cotton fibers, cement, fertilizers, customized machine plants....
and any request over 100.000 USD will require:
4.1
Recent and original signed LOI and/or BCL sent by fax or postal mail
- Letter of Intention of purchase
L.O.I.
- Bank Comfort Letter
B.C.L.
4.2 A confirmation of the request by fax to +1-775- 521 34 87.
For products such tomato paste, A4
photocopy paper, pastas, meat, frozen fish... we shall not reply
any more without a target price.
5.
Other useful documents
-
FPA (Irrevocable payment order)
-
NCND (Non-Disclosure
Non-Circumvention Agreement)
-
LC Draft
Irrevocable and confirmed
credit letter at sight
5. Samples
Many suppliers refuse to send samples if they don't know the customer
If samples are sent you will have to pay prior the sending DHL or other
company fees
For many products the sample has to be paid also.
The buyer or the seller identity
It
is important to send immediately an exact and precise corporate information
including corporate name, postal address + telephone + fax
It is appreciated, if you have an official export registration number, a
trade registration number… to mention it.
It’s better to mention
immediately if you are a producer, agent, house of commerce...
If you want to buy mention
precisely in which quality (final customer, commercial firm,
official broker, independent agent,
individual...).
Generally all information that
contributes to establish your credibility will support your business.
You can be well known in your country and not abroad.
SCAC
Network fees
Insert offers is free and unlimited.
Buyers:
there are no fees for buyers
Sellers: to send a
tender to sell to Africa Trade Forum implies
explicitly the sender of this proposal agrees to pay a commission
to SCAC Inc. for any sale done to a customer from our web sites or with
SCAC business services assistance. Details
and rates
Ask
more
information about an offer or a quote
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